#### Job Overview:
The Admin Executive is responsible for providing administrative support to ensure efficient office operations. This role involves a wide variety of tasks including handling correspondence, managing schedules, maintaining office supplies, assisting in project management, and performing general office duties.
#### Key Responsibilities:
1. **Office Management:**
- Oversee daily office operations and ensure everything runs smoothly.
- Manage office supplies and place orders for replenishments.
- Maintain and organize filing systems, both physical and digital.
- Coordinate office maintenance and ensure the office environment is clean and organized.
2. **Scheduling & Calendar Management:**
- Coordinate appointments, meetings, and travel arrangements for management or team members.
- Manage and update calendars, ensuring there are no conflicts or missed appointments.
- Arrange internal and external meetings, preparing agendas, and taking meeting minutes.
3. **Communication & Correspondence:**
- Handle incoming calls, emails, and other communications, directing them to the appropriate parties.
- Draft and proofread emails, reports, and other correspondence.
- Act as a point of contact for both internal and external stakeholders.
4. **Document Management:**
- Prepare, review, and process important company documents such as invoices, contracts, and reports.
- Maintain confidentiality and organize sensitive information.
5. **Support to Senior Management:**
- Assist senior management with administrative tasks like preparing presentations, reports, and spreadsheets.
- Help with project management and coordination, ensuring deadlines are met.
6. **Human Resources Support:**
- Assist with employee onboarding and offboarding processes.
- Manage employee attendance and leave records.
- Coordinate training sessions and team-building activities.
7. **Financial Administration:**
- Handle petty cash, track expenses, and assist in budget preparations.
- Process invoices and coordinate payments.
8. **Event Coordination:**
- Organize internal and external events such as conferences, seminars, team meetings, and client visits.
9. **Record Keeping & Reporting:**
- Maintain and manage company databases.
- Prepare reports for management on office activities, resources, and performance.
10. **Compliance & Regulations:**
- Ensure adherence to company policies and legal compliance in all administrative matters.
- Assist in maintaining health and safety standards.
Please contact and send your CV on +971 55 976 0881
*FEMALE APPLICATIONS ONLY*
