Receptionist / Administrative & HR Assistant
Job Responsibilities
Greet and welcome visitors, clients, and guests in a professional manner.
Answer and direct phone calls, manage front desk operations, and handle general inquiries.
Organize, file, and maintain company documents, records, and correspondence.
Assist in preparing, printing, scanning, and photocopying office documents.
Handle incoming and outgoing mail, packages, and courier services.
Manage office supplies, procurement, and ensure a tidy office environment.
Support company operations by handling administrative procedures related to:
Trade licence renewals and company registrations
Employee visas, permits, and related documentation
Coordination with corporate service providers, PROs, and government authorities (e.g., DWTC, VARA, Immigration, Labour Office)
Assist management and other departments with administrative tasks and ad-hoc assignments.
Requirements
Diploma or higher education; Business Administration, HR, or related fields preferred.
Strong communication and interpersonal skills, with experience liaising with government departments or service providers in the UAE.
Professional appearance and customer-service mindset.
Proficiency in Microsoft Office (Word, Excel, PowerPoint).
Detail-oriented, organized, and reliable, with the ability to handle multiple tasks.
Prior experience in PRO / government liaison / administrative roles is a strong advantage.
Work Location
Dubai, UAE
