We hire 2 nos document controller!
Key responsibilities include maintaining electronic and hard copy document systems, ensuring easy accessibility for authorized users, managing document lifecycles from creation to archival, coordinating with various departments, and providing reports on document status.
Document System Management: Create, update, and maintain document control systems and procedures.
Organization and Storage: Label, file, and securely store both electronic and physical documents.
Version Control: Maintain the latest revisions of documents, ensuring only current and approved versions are accessible.
Quality Assurance: Perform checks on documents for accuracy, completeness, and compliance with company standards.
Distribution and Access: Distribute documents to relevant team members and stakeholders, ensuring timely delivery and appropriate access.
Lifecycle Management: Oversee the entire lifecycle of a document, from its inception to its archival and eventual disposal.
Communication and Reporting: Liaise with project teams and other departments to track documents and report on status, issues, and delays.
Training and Support: Provide support and training to colleagues on document control procedures and systems.
Auditing: Assist with internal and external audits by providing access to documents and ensuring audit trails are maintained.
Process Improvement: Identify opportunities to improve document control processes and enhance efficiency.
Key Skills and Qualifications
Technical Skills: Proficiency with document management software (EDMS), such as SharePoint, and Microsoft Office Suite.
Attention to Detail: High level of accuracy in checking and verifying documents.
Organizational Skills: Strong ability to organize and maintain large volumes of information.
Communication Skills: Ability to coordinate effectively with various stakeholders.
Knowledge of Standards: Familiarity with industry standards and best practices for document management.
Education & Experience: Typically requires a high school diploma, though a degree and prior experience in administration or records management are often preferred.
